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Request for grant proposal

Request for grant proposal

U.S. Embassy Dili, Timor-Leste
Timor-Leste & American Flags

Call for proposals from organizations in Timor-Leste to compete in the global Ambassador’s Fund for Cultural Preservation program. 

Through the Ambassador’s Fund for Cultural Preservation program (AFCP), the Department of State supports projects to preserve cultural heritage around the world (including Timor-Leste) in the following three areas: 

A. CULTURAL SITES—such as, but not limited to, historic buildings and archaeological sites;

B. CULTURAL OBJECTS AND COLLECTIONS from a museum, site, or similar institution—that include, but are not limited to, archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; and,

C. FORMS OF TRADITIONAL CULTURAL EXPRESSION—such as traditional music, indigenous languages, and crafts.

The AFCP will recommend for funding those proposals that include project activities in adherence to the following guidelines and to international standards for the preservation of cultural heritage. These activities may include:


A. CULTURAL SITES: conservation of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes.

B. CULTURAL OBJECTS AND COLLECTIONS: conservation treatment for an object or collection of objects; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.

C. FORMS OF TRADITIONAL CULTURAL EXPRESSION: documentation and audiovisual recording of traditional music and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction.

Proposals for projects that meet one or more of the following criteria will receive additional consideration in FY 2017:


A. Directly support U.S. treaty or bilateral agreement obligations, such as cultural property protection agreements;

B. Support the preservation of inscribed UNESCO World Heritage sites;

C. Support disaster risk reduction for cultural heritage and post-disaster cultural heritage recovery in seismically active and other disaster-prone areas; and

D. Engage women, youth, or under-served communities.


The Center defines eligible project applicants as reputable and accountable non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations that are able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.

AFCP will NOT support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:

A. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application;

B. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);

C. Preservation of hominid or human remains;

D. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.);

E. Preservation of published materials available elsewhere (books, periodicals, etc.);

F. Development of curricula or educational materials for classroom use;

G. Archaeological excavations or exploratory surveys for research purposes;

H. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project;

I. Acquisition or creation of new exhibits, objects, or collections for new or existing museums;

J. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example);

K. Commissions of new works of art or architecture for commemorative or economic development purposes;

L. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;

M. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist;

N. Relocation of cultural sites from one physical location to another;

O. Removal of cultural objects or elements of cultural sites from the country for any reason;

P. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort;

Q. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;

R. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);

S. Costs of fund-raising campaigns;

T. Contingency, unforeseen, or miscellaneous costs or fees;

U. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the grants officer;

V. International travel, except in cases where travel is justifiable and integral to the success of the proposed project;

W. Travel or study outside the host country for professional development;

X. Individual projects costing less than $10,000;

Y. Independent U.S. projects overseas.

AFCP does not award grants to individuals, commercial entities, or to embassies or past award recipients which have not fulfilled the objectives or reporting requirements of previous AFCP awards.


DISCLAIMER: Explanatory information that contradicts published language is not binding. Issuance of this Notice of Funding Opportunity does not constitute an award commitment on the part of the U.S. government. AFCP/Cultural Heritage Center reserves the right to waive program formalities and to reduce, revise, or increase proposal budgets in accordance with the needs of the program and availability of funds.


Application instructions: Organizations interested in putting forward a proposal for Embassy consideration in 2017 or subsequent years, should provide a brief one page abstract ahead of the deadline to, outlining the goals of the project, expected outcomes, the approximate timeline, proposed budget, and an outline of why the historic, architectural, artistic, or cultural (non-religious) values of the cultural site, collection or form of traditional expression. The minimum amount for consideration of a project is $10,000, while the maximum is $25,000.

Project proposals are due to the Embassy by Friday, January 20th. Projects selected as Embassy Dili’s finalists for the nomination for the global competition will then be contacted to complete the required full application process shortly thereafter.

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